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What Are the Benefits of Vehicle Fleet Management Software?

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Sep 22, 2021

Vehicle fleet management software goes beyond tracking the location of vehicles. This kind of software is the central piece of many delivery organization’s daily work, and it’s what helps companies make their operations more efficient. By automating and digitizing many of your delivery workflows, the right fleet software can help you make your fleet operations more efficient and more cost-effective. Below are some of the top benefits of the right fleet management software.

Vehicle fleet management software

Asset Maximization via Vehicle Fleet Management Software

With fleet management software, dispatchers can maximize the use of their employees' time, vehicles, and other assets. Employees will spend less time on tasks that used to be done manually (e.g. manual routing, dispatching, and tracking), all while more effectively planning their daily deliveries, prioritizing loads according to various factors and cutting down downtime in between driver stops. This kind of fleet management tool can also help match the right resources for their right jobs, ensuring that you’re not putting high-value technicians on orders that don’t require them or vice-versa. 

Reduced Operational Inefficiencies

Fleet management solutions offer holistic insights into operations. The right data helps executives and managers identify trends that are likely to affect scheduling, productivity, or overall profitability. These deep data insights also empower executives to spot opportunities for business or revenue growth.

Likewise, vehicle fleet management software offers an easy way of viewing fleet performance data so managers can quickly make changes once they discover a problem. This might include things like drivers consistently going off-route, resulting in delays or increased drive time. The right solution also helps in reducing fleet operating expenses as it provides data on fuel usage, route efficiency, etc. 

Data-Driven Insights

Advanced fleet management solutions can gather telematics and compliance data pertaining to driver behavior, driver hours, fuel usage, and more—all from within a single solution. This means fleet managers no longer have to rely on technicians and drivers to tell them of the vehicle's problems or provide documentation for things like fuel tax reporting. 

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Improved Driver Safety

Driver safety is one of the priorities of any good fleet manager. Fleet management software helps improve driver safety by enabling the manager to track and manage drivers' unsafe behavior. An advanced solution will alert managers when drivers are engaging in unsafe driving practices such as over-speeding, harsh braking, and more. 

Look for a solution that can help identify risky driving practices and drivers who need coaching. This enables you to provide near-real-time warnings, personalized coaching, or additional training as needed. 

Speed is a major concern in the transportation industry given the weight of trucks and the kind of damage they could cause during accidents. That’s why the right solution helps managers track their drivers' speed and provide coaching to drivers accordingly—as well as automated reporting on hours of service to ensure that your drivers aren’t overtaxing themselves.  The amount of data available to fleet managers may seem overwhelming, but it all helps in ensuring the fleet's compliance with safe driving rules.

Vehicle Maintenance and Health Insights

Understanding each vehicle's health is crucial in ensuring timely and proper truck maintenance. The telematics device of the solution can help in the identification of engine issues that are not easily visible to drivers and technicians. Fleet managers can access engine data remotely so vehicle maintenance-related activities are streamlined. Proactive vehicle maintenance lessens the number of vehicles breaking down on the road. Note that this is an area where your telematics provider may be the one offering you insights. 

Increased Driver Productivity

Vehicle fleet management software also helps drivers become more productive. Automating processes means drivers don't have to deal with written records and the byzantine systems that come with them. At the same time, real-time tracking of drivers ensures the safety of drivers and more proactive delivery management from behind the scenes at the back office. All these enable drivers to focus on their delivery tasks on a daily basis.

Drivers will feel less overwhelmed as some of their manual tasks are already eliminated. They can focus on the road as their managers and dispatchers no longer have to track them manually. Drivers' rides then become more relaxed.

The right solution also helps in improving the driver's overall work experience. Advanced solutions ensure that one mobile application gives them the ability to access that day’s routes, customer information, and much more, which makes it considerably more convenient for the driver to access and log essential information. 

By the same token, the right mobile application will enable drivers to capture pictures and video as proof of delivery, take down notes on the delivery, and send alerts to customers. All of this empowers drivers to do their jobs more effectively. Not only does this have the power to boost productivity, it also helps you address the problem of driver retention.

Better Security

Fuel theft is one often a major concern for commercial fleets. Given the rising costs and increasing demand for fuel, fuel theft can have a big impact. Asset theft is another concern in that same area. 

An effective fleet management solution helps minimize the risk of fuel theft by monitoring assets in real time. Fleet managers can easily see whether something amiss is taking place and act immediately to rectify the situation. 

Seamless Compliance

Safe and efficient fleet operations are essential in seamless compliance with rules and regulations. Your solution should make it easy for drivers to follow rules, allowing them to effectively and easily monitor their miles driven, stops, hours of service and other information that they need to report. It should also help in creating transparency among drivers and offer fleet managers an easier way to track and ensure compliance.

Fleet vehicle tracking solutions offer businesses more than just a view of a vehicle's location on a map. It helps users collect crucial information on routes, driver behavior, and more in real time. With the right software, fleet managers are empowered to spot opportunities for improvement and cost-savings while rolling out programs that will help boost driver capabilities and optimize fleet performance.

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